Paper based data capture form design

In order to read the hand print from the form, we will need to create form templates, either from your existing designs or preferably as new forms.

Ideally, we will redesign your paper based data capture forms to improve the robustness of identification, hand-print recognition and processing speed. However, if you prefer, you can scan an existing form and overlay the structure on top to allow the automated forms processing system to capture your existing designs.

Powerful design features allow the fields to be defined to capture specific information, perform look-ups, enforce validation rules and match brand guidelines.You can also define image zones, exports, pre-fill fields and automatic page linking.

We can automatically recognise and process different form designs for questionnaires, feedback forms, customer surveys, exam paper marking, clinical trials, customer evaluation forms, timesheet processing, claim forms and many more. And if you have multiple designs in one batch, you won't need to sort them into different types before scanning as we can automatically recognise the page types and sort them for you.

Typical form components include:

  • Constrained print fields - handwriting is most effectively read when it is laid out in a constrained print field, with one character per box
  • Bar codes - many industry standard bar codes can be read from scanned images including two-dimensional data-matrix and PDF417 bar codes
  • Choice fields - set-up simple tick boxes or multiple option tick boxes in a variety of styles
  • Image zone/signatures - recognise if a form has been signed or not and capture images or data from multi-line machine print fields

Data capture form design

Please click on the thumbnails below to view examples of data capture forms:

  • NHS Education For Scotland - Questionnaire
    NHS Education For Scotland - Questionnaire
  • Monarch Recruitment - Teacher Timesheet
    Monarch Recruitment - Teacher Timesheet
  • Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
    Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
  • Chevron Texaco - Power Observation Card
    Chevron Texaco - Power Observation Card
  • Adecco Group - Timesheet
    Adecco Group - Timesheet
  • Dudley Metropolitan Borough Council - Funding Questionnaire
    Dudley Metropolitan Borough Council - Funding Questionnaire
  • University College Birmingham - Student Satisfaction Survey
    University College Birmingham - Student Satisfaction Survey
  • London School of Hygiene Tropical Medicine - Vaccine Questionnaire
    London School of Hygiene Tropical Medicine - Vaccine Questionnaire
  • Skipton Building Society - Credit Application Forms
    Skipton Building Society - Credit Application Forms
  • SyriaTel - Voting Ballot
    SyriaTel - Voting Ballot
  • Clinical Trials Group - Post Clinical Trial Questionnaire
    Clinical Trials Group - Post Clinical Trial Questionnaire
  • University of Wales - Post Procedure Questionnaire
    University of Wales - Post Procedure Questionnaire
  • Summerleaze
    Summerleaze - logging changes in engine output

Once designed, blank or pre-filled forms can be distributed via paper, fax, eMail or web for completion on-screen or on paper.

If you want to find out more about our data capture form design, or wish to book a demonstration, please contact us.

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